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Privacy Policy

Effective Date: March 2025

Little Minds Pediatric Therapy LLC. is committed to protecting the privacy and confidentiality of our clients’ information. This Privacy Policy outlines how we collect, use, store, and protect personal information obtained from clients and their families.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, address, phone number, email, date of birth, and parent/guardian details.
  • Medical and Developmental Information: Child’s medical history, therapy needs, physician referrals, insurance information, and treatment progress.
  • Payment Information: Insurance details, billing information, and payment history.
  • Communication Records: Emails, phone call logs, and other correspondence regarding therapy services.

2. How We Use Your Information

We collect and use client information to:

  • Provide pediatric therapy services tailored to the child’s needs.
  • Communicate with parents/guardians regarding appointments, treatment plans, and progress.
  • Process insurance claims and billing. Maintain compliance with state and federal regulations, including HIPAA.
  • Improve our services and ensure quality care.

3. How We Protect Your Information

We implement industry-standard security measures to safeguard personal information, including:
  • Secure storage of physical and electronic records.
  • Limited access to sensitive information, restricted to authorized personnel.
  • Encryption and password protection for digital records.
  • Compliance with HIPAA and other applicable privacy laws.

4. Information Sharing and Disclosure

We do not sell or share personal information with third parties except in the following cases:

  • With Your Consent: When authorized by the parent/guardian.
  • For Treatment Purposes: Sharing with healthcare providers or therapists involved in the child’s care.
  • For Billing and Insurance: Providing necessary details to insurance companies for claims processing.
  • Legal Requirements: Disclosing information if required by law, court order, or government regulations.

5. Your Rights and Choices

Parents/guardians have the right to:

  • Access, update, or request corrections to their child’s information.
  • Withdraw consent for the use or sharing of personal information (subject to legal and contractual obligations).
  • Request a copy of their records.

6. Data Retention

We retain client records as required by law and professional guidelines. Once records are no longer needed, they are securely deleted or destroyed.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Little Minds Pediatric Therapy:

941 Redcliff Road New Lenox, IL 60451

708-670-8604

info@littlemindspediatrictherapy.com